[ Practical Information ]
eFIDIC Training Platform Guide
1. Introduction
The focal point of your learning experience is the eFIDIC virtual training platform, which is an Internet website www.eFIDIC.org dedicated to the YPMTP11 programme.
The FIDIC Young Professionals Management Training Programme (YPMTP), an online case-based training programme, uses the eFIDIC Microsoft Office Sharepoint Server (MOSS) 2007 training platform at www.efidic.org.
All YPMTP 2011 (YPMTP11) activities take place on the eFIDIC platform, except the online webconference Virtual Meeting Room sessions which are hosted by the BT LiveMeeting webconferencing platform that uses BT Global MeetMe for the audio part of the webconferencing.
MOSS 2007 forms part of the Microsoft 2007 Office system, so using eFIDIC is intuitive and most users will not need to read descriptions of MOSS, such as Microsoft’s product overview and evaluation guide.
eFIDIC platform makes use of standard MOSS feature such as:
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Discussion Fora
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Document Libraries
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Email Messaging
2. Access
eFIDIC does not use Office-specific capabilities so the platform can be browsed using most, if not all, modern browsers on most majot systems. Explorer 6+ is recommended on Windows (Firefox also, but not Opera); Safari is recommended on Mac.
YPMTP11 participants browse to www.efidic.org where they click a "Sign In" link and enter their assigned User name and Password.
Once signed in, participants see all the menu items under the YPMTP11 tab for the YPTMP 2011 programme. Clicking "YPMTP11" takes them to the YPMTP11 site which has services and resources for all YPMTP11 participants.
There are also links to Team Sites for each of the teams to which participants are assigned.
3. YPMTP11 Site services and resources
General YPMTP11 site services and resources are:
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General Resources, mainly documents, links and video recordings, for all YPMTP11 participants;
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Faculty profiles giving faculty CVs
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Practical Information
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FAQ, a Frequently Asked Questions about the programme.
General Resources includes materials archived from earlier programmes to help understand how the YPMTP works.
4. YPMTP11 Team Site services and resources
Participants will mainly work and communicate with other team members within their Team Site.
Links to Team Sites only appear once a participant is authenticated on Sign In.
A Team Site’s services and resources are:
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Discussions, for answering and commenting questions and sharing information with team members
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Case Information
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FIDIC Library
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Attendance Records
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Profiles, of participants
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Team Photos
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Members
1. Discussions
Each Team has a site for it own discussion boards. The Discussion Board topics are listed on the main page. They are:
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General Discussion, about YPMTP11
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Administration Discussion, giving administration notices, etc.
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Case 1 Q&A Answers & Discussion
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Case 2 Q&A Answers & Discussion
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Case 3 Q&A Answers & Discussion
2. Virtual Meeting Room
Provides access to the Virtual Meeting Room online session on the BT LiveMeeting webconferencing platform, together with technical details.
3. Session Recordings
Recordings of online Virtual Meeting Room sessions (sound + Virtual Meeting Room presentation and chat, and including lecture presenations) are made available for both download and immediate playback in this library.
4. Case Information
Case Information mainly comprises documents relating to a particular case that are generated by the Team. Participants are able to email messages and attachments to Case Information by sending an email message to Team1Case1@efidic.ch (for Team 1 material relating to Case 1). They are asked to copy Case Information with any documents that are sent to other participants so that a complete record is kept. The email message must come for the email stored in eFIDIC for the participant, otherwise the message will be rejected.
5. FIDIC Library
Literature available on eFIDIC in each of the Team Site FIDIC Libraries comprises FIDIC Guide to Practice Training Manual and other relevant FIDIC documents. These documents (supplied as PDF files) are access-protected. Participants need to install install a FileOpen plugin for Adob Reader or Acrobat. Instructions are given in each of the Team Site FIDIC Libraries.
In each Team Site FIDIC library there will be some literature and references which are meant to be supplementary. Participants are encouraged to provide additional references. Please note that direct copying of literature may be in conflict with copyright rules.
6. Attendance Records
Participants are required to indicate their availability for each upcoming online webconference session in the Virtual Meeting Room, including Test Sessions. An attendance record can be modified by the managers and by any Team participant once it is created by a participant. A record of these changes is kept (by whom and when changed). The records are frozen when the session starts as a record of attendance.
7. Profiles
Team Participants are asked to upload their details to Profiles, including a photograph, that should be uploaded to Team Photos.
8. Team Photos
For uploading team photos, including the photos of participants.
9. Members
Members is the participant's information that is stored for authentication. It cannot be changed by a participant, who are asked to ensue that it is correct. This information provides a quick access to basic details about each team member and gives theemail address to which messages form eFIDIC are sent.
5. Participant's set up
When they start the training programme, participants are asked to:
1. Sign In at eFIDIC
Sign in with the User name and Password (e.g., "smith" and "xxxxx") provided by FIDIC.
2. Browse to their team site
3. Profile: enter their profile under "Profiles"
Upload a photo
At the bottom of the Team Photos" page, click "Add new dociument" and browse to the phot to upload.
Enter a profile
Click on "Profile". In the menu, click on "Add new item" at the bottom of the page. Fill in the fields and click "OK"
Link to a photo
At the bottom of the profile page, browse to Team Photos and select your photo. Click "OK"
4. Attendance Record
Record your attendance for the Kick-Off Session and Case Sessions in Attendance Records, by clicking "Add new item" and filling in the fields.
5. Discussions
To test the Discussions forum, click "Discussions" and chose "General Discussion" by clicking. At the top, click "Create a new topic" to start a new topic. Enter a welcome message as a test.
6. Email to Discussions
Send an email with Subject = "Test from <your name>" to Team1Discuss@efidic.ch or to Team2Discuss@efidic.ch or to Team3Discuss@efidic.ch depending on your team, and check that it arrives in the Discussion Forum. The message creates a discussion topic with the same name as the Subject of the message. If the message does not arrive - it takes a minute or so at least - please check that you are using the email address stored on eFIDIC (consult you name in team "Profiles").
7. Case Information
Team Participants are asked to upload any reports or draft reports that are being circulated by email between participants to Case Information. To do this simply send a copy of the email message to Team1@efidic.ch or Team2@efidic.ch with a message subject that helps identify the message and any attached document.
6. Assistance and further information
eFIDIC platform
YPMTP11 programme
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Steen Fredericksen
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Tel: +45 4848 0896
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