[ Practical Information ]
YPMTP11 Guide
1. Introduction
We are looking forward to getting started.
You have registered your participation with FIDIC and we are pleased to confirm that the programme starts on 14 February 2011. The detailed schedule is presented below.
A condition for participation is that your fee has been paid, and if you have not yet arranged this or encountered problems in transfer of funds, please send a mail to fidic@fidic.org.
Furthermore, FIDIC kindly asks participants to send an email message to the Coordinator, Steen Frederiksen (sf@sf-consult.dk), containing the following:
- Confirmation that the participant will actively participate in the programme, which means contributing in writing to all three cases and attending at least 50% of the Virtual Meeting Room sessions (or having excused yourself in advance).
- Information of the first name and family each participant use in communications.
- The Participant's contact e-mail and telephone number (mobile phone if more appropriate) for communication and direct contact in case of connection problems during the Virtual Meeting Room sessions.
The kick-off sessions in the Virtual Meeting Room are at 07.00, 10.00 and 17.00 CET on 14 February 2011.
Participants will be divided into three teams according to time zones and the final team composition will be announced on 3 February 2011. Participants receive from FIDIC the Username and Password to be used throughout the programme to access the eFIDIC Training Platform (www.eFIDIC.org) that hosts the YPMTP11 training programme and provides access to the BT LiveMeeting webconferencing site that is used for the online sessions in the Virtual Meeting Room.
2. eFIDIC
The focal point of your learning experience is the eFIDIC virtual training platform, which is an Internet website www.eFIDIC.org dedicated to the YPMTP11 programme. Here you will find question and answer discussion forum, documents, case resources, etc. eFIDIC is best accessed using Explorer as the browser.
Please start checking the eFIDIC YPMTP11 site at http://www.efidic.org/ypmtp11.
Participants sign in with the Username and Password assigned by FIDIC. Participants will receive an e-mail message from FIDIC with information on how to connect to their eFIDIC website Team Site.
It is planned to have three teams divided according to time zones. The division into teams will be settled during the week starting 24 January 2011, and each participant will be informed. Each team has a eFIDIC Team Site.
The eFIDIC YPMTP11 training platform has headings:
- General Resources
- Practical Information
- Faculty
- FAQ
- Contacts
- Team Sites
General Resources is where all material such as Case presentations, literature and references can be found. Practical information is the site for detailed description of how to operate all systems. Faculty presents the Facilitator, Administrators and Mentors. FAQ gives answers to frequently asked questions about the programme. Contacts fives details of the Facilitator, Administrators and Mentors.
The Team Sites with a separate site for each team contain all team specific information, Discussion Boards for answering case questions and answers, the papers or slides to be presented and the recordings of Virtual Meeting Room sessions. Participants' Profiles is where participants include a presentation of themselves. Team Photos is where you can post a photo. There is also a FIDIC Library, a list of team Members and Attendance Records for indicating whether a participant will attend a Virtual Meeting Room Session.
3. Technical Aspects
Participants should acquaint themselves with all of this before the Kick-Off Session on 14 February 2011!
The Virtual Meeting Room for the online sessions is provided by the BT LiveMeeting webconferencing platform with the audio component provided by telephone calls (conventional or Internet) to the BT Meet Me audioconferencing service.
Full details of the BT LiveMeeting webconferencing and the BT MeetMe audioconferencing are avaialable in the eFIDIC YPMTP11 Practical Information.
For webconferencing, Windows users are highly recommended to install the LiveMeeting Client console. Non-Windows users or Windows users without sufficient user rights to install the client application will use a Java-based console so Java must be installed. To access the webconference you click this link:
https://www.livemeeting.com/cc/btconferencing3/join?id=pboswell1&role=attend&pw=ypmtp11
For those not using the Windows LiveMeeting Client, when you click the link in the "Microsoft Office Live Meeting 2007 Entry Page", click the button "Accept Terms and Use LiveMeeting Web Access".
The best way to access the webconference is via each team's Virtual Meeting Room link.
If a participant accesses the webconference before or after the Facilitator (Steen Frederiksen) or Technical Support is in the webconference (usually 30 minutes before and after the session, the platform will say that the meeting has ended. If you are asked for a Meeting ID and Password, these are: MeetingID = "pboswell1" with Entry Code = "ypmtp11".
Participants join the audioconference by telephoning (by normal telephone or Skype) to the default telephone number in the UK [+44 (0)870 240 3936] or to a local BT MeetMe Global Access telephone number, which is preferred as it is cheaper, see list. When asked, type in the Participant Passcode = 33307263#
To reduce telephone charges, please dial in to a local number. Or use Skype. FIDIC will establish Skype accounts for YPMTP11 participants who want the programme to pay for the internet call to the BT MeetMe Global Access dial-in telephone number used for the audio part of the Virtual Meeting Room sessions. Access to local or the international dial-in numbers by Internet is preferred as it reduces costs considerably.
To establish a Skype account for which FIDIC pays the charges, a participant must first create a Skype Name (e.g. for Windows) with the first name = "YPMTP11" the family name = "<your family name>" . Then send a message to fidic@fidic.org giving the Skype Name.
4. Test Sessions
4.1. Requirements
- Internet connection (preferable a high-bit rate DSL/ADSL connection).
- Internet browser (e.g., Microsoft Explorer - preferred for Windows - or Mozilla Firefox or Safari - preferred for Mac).
- A telephone with access to a UK telephone number or to a BT MeetMe Global Access number in one of 27 countries (see List). Participants can of course use Skype or another Internet telephone system to phone in to a BT MeetMe Global Access number (see below). A headset is recommended to reduce feedback and background noise.
4.2. BT MeetMe teleconferencing
To access the audio part of the Virtual Meeting Room webconferencing sessions, participants will need to telephone in to the webconference. The standard dial-in telephone number in the UK will be sent to participants (it is +44 (0)87 02 40 39 36) together with a list of 27 countries with Global Access dial-in numbers (see List). Participants are asked to dial-in to the number in their own country or the nearest country with a dial-in number.
On being connected, participants are asked to type in a Participants Passcode followed by the hash symbol #. The Passcode is sent with the email invitation asking participants to join a webconferencing session (the Participants Passcode is 33307263#).
4.3. Management
In order to test your setup, you are invited to attend one of the Test Sessions for the Virtual Meeting Room announced below.
Technical support for the Virtual Meeting Room sessions on the BT LiveMeeting webconferencing platform is provided by FIDIC: telephone: +41 22 799 49 00; mobile: +41 79 298 96 66; fidic@fidic.org; SKYPE: fidic.secretariat
Steen Feederiksen, the YPMTP11 Coordinator, will manage the Virtual Meeting Room sessions. He can be contacted as follows:
Test Sessions for the Virtual Meeting Room operation will take place 4, 7 and 10 February 2011. Details will be forwarded in a Welcome Message. If possible, conduct this session from the computer you will be using for the Virtual Meeting Room Sessions.
Participants access the Virtual Meeting Room by Signing In to the Test Site on the eFIDIC YPMTP11 site (Username = "<your family name>" and Password = "<to be provided by FIDIC>") at www.efidic.org. Then go to the appropriate Team Site where there is a link to the Virtual Meeting Room.
4.4. Schedule
The times for the Viurtual Meeting Room Test Sessions were:
- Friday, 4 February, are 07:00 - 08:00 / 10:00 - 11:00 / 17:00 - 18:00 (UTC/GMT + 1 hour)
- Monday, 7 February (if a participant did not participate in the Test Session on 4 February) at 07:00 - 08:00 / 10:00 - 11:00 / 17:00 - 18:00 (UTC/GMT +1 hour) and again on Thursday, 10 February (for participants who may have celebrated the Chinese New Year) at 07:00 - 08:00 (UTC/GMT +1 hour)
5. Virtual Meeting Room sessions
Please set aside time for Virtual Meeting Room sessions on the following dates: 14 February 2011 (Kick-Off Session), 28 February, 28 March, 2 May, 30 May, 27 June, 25 July and 22 August (subject to confirmation).
All Virtual Meeting Room sessions will be recorded and can be retrieved from or displayed on the eFIDIC platform for repetition or for the benefit of participants not being able to attend the session in question.
All presentation slides presented at the Virtual Meeting Room sesssions will be available on eFIDIC after the sessions.
Finally particpants shall all meet in Davos (Switzerland) immediately before and during the FIDIC 2011 Davos (Switzerland) conference www.fidic2011.org (subject to confirmation). The relevant dates are (to be confirmed):
- Final Sessions: 28 September - 2 October 2011
- FIDIC Conference: 2 - 5 October 2011
If you have any questions prior to the Test Sessions and the Kick-Off Session (14 February 2011) please do not hesitate to contact FIDIC.
6. Participating in the YPMTP 2011
6.1.Objective
The objective is to engage young potential managers in the discussion of management issues, to develop new approaches, leadership skills, intercultural understanding and to become acquainted with the FIDIC network through participation in the FIDIC 2011 Davos (Switzerland) Conference (to be confirmed).
6.2. Programme Structure
The programme falls in two parts. The first part is an Internet-based learning process where the participants will exchange input and discuss issues, based on three lectures and cases illustrating relevant topics. This part takes place over a six-month period prior to the conference in Davos.
The second part takes place at the conference itself. It is combined by working sessions over four and half days and a final plenary presentation (the Future Leaders' Workshop). A general overview of the programme is given in Practical Notes for YPMTP11 Participants.
6.2.1. Part 1 – The virtual part
Programme Content
The programme consists of lectures and case work. There are three lectures related to the cases and two lectures related to the FIDIC standard agreement for consulting services, the FIDIC Client/Consultant Model Services Agreement.
The three case-related lectures are linked to the FIDIC Guide to Practice Training Manual found in each team's FIDIC Library. The related chapters are compulsory reading. Participants are advised to download the Training Manual from each team's FIDIC Library for easy reference.
The learning is driven by active participation and personal involvement. YPMTP11 participants work in teams, learning and developing an international network in the process. Active participation is required to obtain the full benefit of the programme.
Kick-off Session
The programme will start with a two hour Kick-Off Session in the Virtual Meeting Room. The Kick-Off session we will go through the details of working on the programme, how to prepare, how to communicate and how participants deliver their input. The Facilitator (Steen Frederiksen) introduces himself, the learning process and the procedures. The background literature will be presented.
The participants introduce themselves as professionals and persons, including their organisation's background. Each programme participant will be giving a one minute presentation of himself/herself. Participants are asked to prepare a short presentation in advance.The participants must after the Kick-Off Sessions post their CVs and other information about their professional background on the eFIDIC platform in Team Site Profiles. Photos are also welcome (these are uploaded into a Team Site Photos library).
Please be careful to check your local time in relation to CET (Central European Time) and watch out for the introduction of daylight saving summer time (for Europe, starts on 27 March 2011, check for a location www.worldtimezone.com/daylight.html).
Case Work
Key aspects of the FIDIC Business Practice Training Manual are highlighted in three lectures that precede each of the three cases. Lectures are given by the Mentors, three senior key FIDIC consulting engineers. Additional relevant literature is made available in each team's FIDIC Library.
Each case contains a number of questions that you should respond to. These questions are listed in each team's Case Questions and Answers (Q&A) Discussion Forum.
The cases are divided into two periods with a Mid-Way Session in between. Participants start by studying the whole case and reading the indicated chapters of the FIDIC Guide to Practice Training Manual. They should work on one-half of the questions in the first period and on the other half in the second half, as indicated in the below table. Replies are entered in the Case Q&A Discussion Forum (there is a separate forum for each case). Participants can comment on their team mates' input and they should exchange experience in relation to the questions.
So each case comprises three online sessions in the Virtual Meeting Room: one meeting where the case is introduced; one (Mid-Way) meeting for discussion of the first half of the questions; one meeting for discussing the second-half of the questions and for finalising the case reporting.
Each Virtual Meeting Room session is expected to last two hours. The Virtual Meeting Room will be open 30 minutes before the actual session begins, during which time you can make sure that you are adequately connected. BT MeetMe teleconferencing will be used for the audio part (see above).
Participants should ensure that they will be able to participate in the Virtual Meeting Room sessions at the times mentioned in the table below. Please click the URLs mentioned below the dates to check your local time at these times, as the Northern and Southern Hemisphere observe Daylight Savings Time at different intervals during the day.
For each case, there will be two Editors, who will summarise and conclude - if possible - the responses on the Q&A Discussion Forum. Their conclusions will be presented in slide format in the Virtual Meeting Room sessions.
Each case – one by one – will thus be debated by the participants over a period of eight weeks. Participants will be encouraged to present their own "cases" as an input to the process. During the working period, the process will be guided by the Facilitator and supplemented by a Mentor, who will help participants identify the key points.
The cases are:
- Organisation and Human Resources Development
- Business Development Framework
- Business Development Instruments
In the two last sessions there will also be a lecture on the use of the FIDIC Client/Consultant Model Services Agreement (The White Book).
Summary Report
Following the completion of all three cases, an Editor will be appointed for each team to summarise all findings and present these in a summary report that will be sent to the other two teams prior to meeting and discussion at the FIDIC Annual Conference.
6.2.2. Part 2 – Sessions at the FIDIC Annual Conference
All participants are pre-registered for participation in the FIDIC 2011 Annaul Conference (Hammamet, Tunisia - place and dates to be confirmed; the fee is included in the programme fee) but will have to individually book and pay for their hotel accommodation and transport to Hammamet. FIDIC will recommend a hotel at a reasonable cost where the whole YPMTP11 group can be together, and the final sessions of the programme will take place here. Please note that the venue and dates for the conference are subject to confirmation.
The three days the sessions will be used to debate the findings and conclude on the case discussion in groups comprising participants from all teams and the Mentors.
Following this, the teams will have one and a half days to prepare the presentation for the Conference for the Future Leaders' Workshop. The Facilitator and Mentors will provide feedback to the participants.
And last but not least, participants will meet face-to-face and consolidate their network through their joint activities.
The Future Leaders' Workshop will be open to all conference participants for a general discussion and the sharing of ideas on the findings.
7. Certificate of Participation
Active participation is a must. Participants will receive a Certificate of Successful Participation provided that they have responded on the eFIDIC Q&A Discussion Forums to all questions and participating in at least one-half of the Virtual Meeting Room sessions, and excused themselves in advance for the other sessions using the eFIDIC platform registration facility. This will be strictly controlled and enforced.
8. FIDIC Library
Literature available on eFIDIC in each of the Team Site FIDIC Libraries comprises:
- FIDIC Guide to Practice Training Manual
- FIDIC Quality Management Guidelines
- FIDIC Business Integrity Management System Guidelines
- FIDIC Project Sustainability Management Guidelines
- FIDIC Risk Management Short Guide Guide
- FIDIC Client/Consultant Model Services Agreement (White Book).
These documents (supplied as PDF files) are access-protected. Participants need to install install a FileOpen plugin for Adob Reader or Acrobat. Instructions are given in each of the Team Site FIDIC Libraries.
In each Team Site FIDIC library there will be some literature and references which are meant to be supplementary. Participants are encouraged to provide additional references. Please note that direct copying of literature may be in conflict with copyright rules.
9. Virtual Classroom Sessions
The schedule for Virtual Meeting Room sessions is:
| Date |
Virtual Meeting Room Session |
eFIDIC |
| 4 Feb |
Test Session: CET 07.00, 10.00, 17.00 |
|
| 7 Feb |
Test Session: CET 07.00, 10.00, 17.00 |
|
| 10 Feb |
Test Session: CET 07.00 |
|
| 10-13 Feb |
- |
Each participant to post CV and other information about professional background on eFIDIC Team Site in Profiles. |
| 14 Feb |
Kick-Off Session: introduction to programme, work methods, introduction of the individual team member, company background. |
- |
| 14-28 Feb |
|
Read Guide to Practice Chapt. 3, 4, 6 and Case 1.programme, work methods, introduction of the individual team member, company background. |
| 28 Feb |
Case 1 Start-Up Session: Organisation and human resources development
- Organising a Consulting Firm
- Administration and Organisation of Activities
- Human Resources Management
Lecture by Mentor Ben Novak.
Case introduction by Steen Frederiksen. |
- |
| 1-20 Mar |
- |
Everybody prepares replies to Q1 to Q4 on eFIDIC. |
| 21-25 Mar |
- |
Editor(s) prepare summary on eFIDIC and email slides to sf@sf-consult.dk |
| 28 Mar |
Case 1 Mid-Way Session: discussion of input. Comments from Facilitator. |
- |
| 29 Mar - 24 Apr |
- |
Everybody prepare replies to Q5 to Q7 on eFIDIC. |
| 25-29 Apr |
- |
Editor(s) prepare summary on eFIDIC and email slides these to sf@sf-consult.dk
Everybody reads Guide to Practice Chapters 5, 7 and 8 and Case 2 |
| 2 May |
Case 1 End/Case 2 Start Session: conclusions by Editor(s).
Case 2: Business Development Framework
- Business Development
- Financial Management
- Client Relationship and Communications
- Risk Management
Case 2 Lecture by Mentor Bayo Adeola.
Case introduction by Steen Frederiksen.
|
- |
| 3-22 May |
- |
Everybody prepares replies to Case 2 Q&A's Part 1. |
| 23-27 May |
- |
Editor(s) prepare summary on eFIDIC and mail slides to sf@sf-consult.dk |
| 30 May |
Case 2 Mid-Way Session: discussion of input. Comments from Facilitator. |
Client-Consultant Model Services Agreement (White Book) lecture Part 1. |
| 31 May - 19 Jun |
|
Everybody prepare replies to Q & A's Part 2 on eFIDIC. |
| 20-25 Jun |
- |
Editor(s) prepare summary on eFIDIC and mail slides to sf@sf-consult.dk
Everybody reads Guide to Practice Chapters 9, 11 and 12 and Case 3. |
| 27 Jun |
Case 2 End/Case 3 Start Session: Case 2 conclusions by Editor(s)
Case 3: Business Development Instruments
- Sustainable development
- Quality management
- Business Integrity Management
Case 3 lecture by Mentor Robin Crouch
Case introduction by Steen Frederiksen |
- |
| 28 Jun 17 Jul |
- |
Everybody prepares replies to Case 3 Q&A's Part 1. |
| 18-22 Jul |
- |
Editor(s) prepare summary on eFIDIC and mail slides to sf@sf-consult.dk |
| 25 Jul |
Case 3 Mid-Way Session: discussion of input. Comments from Facilitator. |
Client-Consultant Model Services Agreement (White Book) lecture Part 2. |
| 26 Jul - 14 Aug |
- |
Everybody replies to Case 3 Q&A's Part 2 on eFIDIC. |
| 15-19 Aug |
- |
Editor(s) prepare summary on eFIDIC and email slides to sf@sf-consult.dk |
| 22 Aug |
- |
Case 3 conclusion by Editor(s).
Instructions for preparation of final reports. Appointing Editors for final reporting.
Presentation of programme for sessions at the Tunis Conference.
Presentation of Participants’ ideas for Future Leaders’ Workshop. |
| 23 Aug - 4 Sep |
Everybody contributes to the discussion of the programme for the FIDIC Annual Conference Future Leaders Workshop on eFIDIC (dates and location to be confirmed).
Final Reports are uploaded by Editors and mailed to sf@sf-consult.dk |
- |
| 28 Sep - 2 Oct |
Sessions prior to the FIDIC Annual Conference (dates and location to be confirmed): Finalising Case discussion with Mentors and Facilitator. Joint sessions with all participants.
Sessions: 09-17 |
- |
| 1 - 2 Oct |
Preparation of presentation at Future Leaders workshop, selection of presenters and rehearsal.
1 Oct: 09.00-17.00, 2 Oct: 09.00-12.00 (dates and location to be confirmed) |
- |
| 2 - 5 Oct |
FIDIC Annual Conference . |
- |
| 4 Oct |
Future Leaders Workshop at 16.00 (dates and location to be confirmed). |
- |
10. Whom to contact for assistance
- YPMTP11 course content, delivery and Virtual Meeting Room sessions: Steen Frederiksen, SF-Consult; sf@sf-consult.dk
- eFIDIC platform technical support, content and access: eFIDIC Manager, François Baillon, FIDIC; fidic@fidic.org; tel: +41 22 799 49 00.
- BT Global MeetMe audioconferencing technical support, content and access: eFIDIC Manager, François Baillon, FIDIC; fidic@fidic.org, tel: +41 22 799 49 00.
- YPMTP11 registration an general information: FIDIC Events Manager, Silvia Fossati, FIDIC; fidic@fidic.org, tel: +41 22 799 49 04.